Out to Pasture: Planning Software Asset Management (SAM) Retirement

By Tracy Toth

Most organisations are heavily invested in the process of acquiring and implementing enterprise-level software solutions, leaving no stone unturned when it comes to MS volume licensing and software deployments.

But what happens when it’s time to deactivate software and hardware? Does your enterprise have a plan in place to effectively retire critical and non-critical IT assets?

At Datacom, we’ve discovered that many enterprises don’t — and it’s an oversight that can have important ramifications when it comes to asset redundancies, the purchase of Microsoft volume licenses and system functionality.

A robust Software Asset Management (SAM) retirement process involves the development of approved policies and procedures for retiring software as well as the hardware on which enterprise software has been installed.

It’s important to make sure that your software asset management programme and your software asset retirement plan cover all the essentials, including the possibility of Microsoft license redeployments, asset transfers, the proper disposal of assets that can’t be redeployed or transferred and the creation of a software audit trail that documents the disposition of retired assets.

Datacom consultants frequently assist enterprise clients in the development of SAM retirement plans. In many cases, optimised asset retirement planning results in significant cost savings as the organisation’s existing software and related assets are utilised more efficiently.

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